Undergraduate Catalog - Academic Policy - Grading Policy | Judson University Christian College

Grading Policy

Judson's Grading System

GradeInterpretationGrade Point
A- 3.67
B+ 3.33
B- 2.67
C+ 2.33
C- 1.67
D+ 1.33
DLow Passing1.00
D- 0.67
WPWithdrawal Passing* 
WF Withdrawal Failing0.00
NCNo Credit* 
NRGrade Not Received* 
IPClass In Progress* 
AWF Administrative Withdrawal, Failing0.00
CEU Continuing Education Units* 

*Not calculated in the grade point average.

Transcript Columns Interpretation

Earn – total semester hours earned that apply toward graduation requirements.

Pass – total hours passed including hours that apply toward graduation requirements along with courses passed that are not applicable to degree requirements.

Quality – total Judson hours passed and/or attempted that receive grade points (includes F, WF, and AWF).

Points – total number of grade points earned by all quality hours.

Grade Point Average (GPA) – a measure of a student's performance. The quality of a student's semester coursework is indicated by a session GPA. The quality of work through one or more semesters is indicated by a cumulative GPA which includes all Judson courses. A summary GPA includes all transfer work as well as Judson work.

Sess – current Judson University session
Cum – cumulative Judson University sessions
Sum – cumulative Judson University and transfer course sessions

    A semester GPA is calculated by:
    1. Multiplying the number of grade points equivalent to the letter grade by the number of semester hours for that course.
    2. Adding the semester hours of all courses with grades from A through F, WF and AWF.
    3. Adding the grade points received in all courses during the semester.
    4. Dividing the total number of grade points by the total number of semester hours.

    Refer to the example below to calculate the semester GPA. ESS 101 is excluded because the grade is W and BST 221 is excluded because the grade is P. Divide the 37 grade points by 15 semester hours for a semester GPA of 2.46.The cumulative GPA is determined by the same process using all A through F, WF, and AWF grades received in all courses taken at Judson University. In the example, MAT 081 is excluded because the course is below 100 level. After excluding MAT 081, 12 semester hours and 28 grade points remain. To calculate the cumulative GPA, divide the 28 grade points by 12 semester hours for a cumulative GPA of 2.33.


     X Semester
    ENG101AWF 0.00X3=0
    ESS101WNAX =NA

     *A grade of "P" in a course at the 100 level and above would be included in a credit hour count of completed courses but not in GPA calculations.

    Repeating a Course

    Students may repeat a course in which they received a grade lower than C. The attempt with the highest grade will be used to compute the cumulative GPA and apply to semester hours earned for graduation. The course with the lower grade will no longer calculate in the cumulative GPA, but will not be removed from the student's record.

    Mid-Semester Grades

    Faculty are required to submit mid-semester grades for all students.

    Grade of Incomplete

    Incomplete grades are to be issued only for extenuating circumstances. Below are the guidelines for instructors to use if considering an Incomplete for a student:

    Approved Incomplete must meet three criteria:

    1. The student must have completed at least 70-75% of the course work.

    2. There must be an unusual problem that kept the student from completing the course.

    3. The student may not be a graduating senior.

    Valid Reasons:

    • Long-term health problems (or hospitalization), as verified with specific written explanation by the student’s attending physician.
    • Family or personal emergency (death of immediate family member or emotional trauma), as verified by the Vice President for Student Development.
    • Extreme circumstances that are beyond the planning and control of the student. (Examples: Field placement was canceled; internship ended after last day of term, research data did not arrive on time.)

    Invalid Reasons:

    • Student did not make good use of time and needs more time to complete the coursework.
    • Student had a heavy work schedule that prevented completion of the coursework.
    • Student did not contact the instructor(in the case of an online course, independent or individualized study, directed research or readings course).

    Instructors need to advise their students accordingly. All Incompletes must be requested before the end of the course, with enough time left for the students to actually complete the coursework if the instructor rejects their requests. If students wait until the end of the course to voice their requests, they run the risk of the instructor rejecting the request and it is then too late for them to finish their work. The instructor would then be forced to issue an F (or whatever grade the student had earned at that point). In the case of last-minute situations, please contact the Provost as soon as possible.

    On the Incomplete Request Form, the instructor must specify the exact date the incomplete work is due to the instructor and the date the grade will be submitted to the registrar’s office. The maximum allowable time in which to finish an Incomplete is by the end of the sixth week after the course’s original end date.

    The day after the designated due date, the registrar’s office will issue a grade of F if a grade has not been submitted. The registrar’s office will, at any time, issue a list of pending Incompletes to any instructors who request it, but will not notify instructors of impending F grade changes. It is the instructor’s responsibility to keep track of his/her Incomplete due dates and to notify the registrar’s office of the assigned grade when the work is completed, by filling out a Change of Grade Request.

    Grade Grievance

    Any student has the right to appeal a questioned grade to the course instructor in writing, if the student believes the instructor has miscalculated the grade, or has not given reasonable and timely assessment of the student's course assignments. The appeal process must conclude within six weeks of the start of the appeal. Grade changes submitted after the six-week deadline will not be processed.

    A procedure has been established for resolving those occasions when a student actively disagrees with the grade received in a course.

    • No later than two weeks after the student's receipt of the grade report listing the questioned grade, the student must confer with the instructor. If a grade inaccuracy is determined, the instructor will process a grade-change request. Grade changes must be submitted within four weeks of the start of the appeal.
    • If agreement cannot be reached, the student may appeal to the department/division chair in writing. If the chair can mediate an agreement between the student and instructor, a grade-change request may be processed. If no agreement can be reached, or if the instructor is also the chair, the next step is applicable.
    • The student may appeal the decision to the Associate Provost of Academic Curriculum in writing. The Associate Provost of Academic Curriculum shall investigate and render a decision. A decision by the Associate Provost of Academic Curriculum either to change the grade or leave it as it is, will be considered final.

    Student Success and Registrar's Office Staff

    Virginia L. Guth
    Associate Vice President for Student Success and

    University Registrar


    Heather Johnson
    Assistant Registrar


    Maria Aguirre
    Academic Advisor - Adult Professional (BA) and Graduate


    Kat Hamilton
    Academic Records Coordinator - Adult Professional


    Caitlin Kiel
    Assistant to the Registrar:
    Course Schedule and Data Specialist


    Kayla Collins

    First Year Freshmen Academic Advisor:

    Traditional and Adult Professional (AA)

    Transcript Orders


    Kirsten Olson
    Transfer Student Director


    Jill A. Hargis
    Graduation Advisor


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