Undergraduate Catalog - Academic Policy - Registration | Judson University Christian College

Registration

Students who register at Judson commit themselves to an academic program for one or more semesters. In order to register, students must be approved by all administrative offices. Students' tardiness in fulfilling obligations or in submitting required credentials may delay or cancel their registration.

Academic advisors will help plan schedules and curricula, and program directors are available for advising regarding optional programs. Students are responsible for understanding and fulfilling graduation requirements. The class schedule and catalog provide curriculum and course information, as well as registration schedules.

Registration policies and procedures differ by type of student. Students are classified as New, Continuing, Unclassified, or Prep. Student registration is available to view via the MyJudson system. It is the student’s responsibility to know what courses he/she is registered for. To determine the policy/procedure for each of these student types, please note the following:

  • Continuing Students: Continuing students who wish to register for any upcoming school year will be allowed to do so each year from "pre-registration" (historically held in April) through 5:00 p.m. on the last day of the spring semester. Verification of attendance for students can be done via the MyJudson information system. Please contact the registrar’s office if you have questions at ext. 1150.
  • New Students: New students who wish to register for any upcoming school year will be allowed to do so at summer Jump Starts and Orientation Weekends. Any new students who have registered for courses at a summer Jump Start but who need to finish any remaining administrative steps should do so at the Campus Resource Center by the close of Fall Orientation Weekend (historically the Friday, Saturday and Monday before the first day of classes). Adds/drops will be processed for new students during this time.
    Any new students who elect not to attend a summer Jump Start but who need to finish any remaining administrative steps should also do so at the Campus Resource Center by the close of Fall Orientation Weekend, or for those students not beginning until the spring semester, at the Campus Resource Center by the close of the Spring Orientation Weekend (historically the Saturday and Monday before the first day of classes). New student adds/drops also will be processed during this time.
  • Unclassified Students: Unclassified students may register for courses on an ongoing basis at the Registrar's Office. Unclassified students will be held to the same drop/withdrawal policies as traditional students, as defined in the Judson University catalog.
  • Prep StudentsPrep students may register beginning from 10:00 a.m. through the end of the first day of the semester or post-term at the Registrar's Office. Prep students will be held to the same drop/withdrawal policies as traditional students, as defined in this catalog. Please see the tuition section of the catalog for semester fees.

 

Adding and Dropping Courses

To make official changes in student class schedules after the first week of classes, students must file an add/drop form for each course added or dropped. These must be approved and signed by the students' advisor and course instructors. Verbal requests are not accepted. The date a signed form is filed in the Registrar's Office is the date it is effective.

  • Adding: Courses may be added until the Friday of the first week of classes, provided students are qualified to take the courses, and the classes are still open. Only for unusual circumstances will any addition to a student's schedule be permitted after Friday of the first week, upon approval of the advisor, instructor, registrar and provost.
    Should a student who is not registered for a course attend, participate, and even be assigned a grade for the course, the unregistered student will not receive a grade nor receive credit for that course.
  • Dropping: Courses dropped through Friday of the first week of classes are not included in the student's permanent record. Tuition will be recalculated based on the new course load. There is no refund for courses dropped after this date. If the form is received by the Registrar's Office after Friday of the first week, the student is responsible for payment of tuition and a grade is assigned as explained below.
    An add/drop fee will be added to any student's account when a course is added or dropped after the first Friday of the first week of classes.
    Courses dropped between Friday of the first week and the sixth week are recorded with a W (withdrawal). Courses dropped after the sixth week are assigned a grade of WP or WF as assigned by the professor. A grade of D- or above must be earned as of the withdrawal date if a WP is to be assigned. Beginning the second Friday following midterm week, any drop is automatically recorded as a WF.
  • Prerequisites: Students must adhere to prerequisite requirements when registering. Instructors may require proof that prerequisites have been met and may not waive prerequisites. Students will be required to drop or withdraw from any course(s) if it is determined that they have not been met.
  • Wait List: Students who are placed on a wait list for a course must check their MyJudson account to see if they have been automatically enrolled in the course. If the student is still waitlisted by the first day of class they may go to class and see if the instructor will allow the student to be added to the course. The instructor must then complete a course authorization on their MyJudson account; this will then allow the student to register themselves for the wait listed course.

 

Should a student register for a course but never attend or cease to attend and never officially drop the course, the registered student will be responsible for payment of tuition and a grade of AWF will be assigned. Faculty members reserve the right to drop the student with an AWF per their course attendance policy.

Withdrawing From all Courses During a Semester

Withdrawing from all courses during a semester is to be considered by students only for serious reasons. Students withdrawing from all courses during a term, for any reason, must begin the withdrawal process by completing the "University Withdrawal" form; the withdrawal will not be processed until this form is completed, signed and submitted by the student. Forms are available from the Assistant Dean of Student Services. Refunds will be issued according to the Tuition and Fee Refund Schedule, which can be found in the Finances section of this catalog. Final grades will be issued according to the university Withdrawal Calendar, which is available from the Registrar's Office. Students who leave Judson University during a semester without completing, signing and submitting the University Withdrawal form will be held liable for all tuition and fees, and will receive grades of Administrative Withdrawal Failure (AWF) for all unfinished courses.

  • Military Withdrawal: Withdrawal for military reasons is total or none; a student is not allowed to withdraw from some courses but not others. A copy of the government's official "Call or Recall to Active Duty" documentation is absolutely required, and should be attached to the withdrawal form. Grades of "W" for "Withdrawal" are recorded on the official academic record; these grades are non-penalizing. All tuition and fees paid by the student for the semester the student is withdrawing from will be refunded at a rate of 100%; however, room and board will be refunded on a pro rated basis through the date of withdrawal. If, in the future the student wishes to return to Judson University, he or she must reapply in accordance to the university's readmission policy, as outlined in this catalog.
  • Medical Withdrawal: Withdrawal for medical reasons is total or none; a student is not allowed to withdraw from some courses but not others (rare exceptions may be made by written appeal to the Provost). Written medical documentation from a licensed physician/psychiatrist/other health care provider approved by the university is absolutely required, and will be taken into consideration along with other factors/information in evaluating the requested withdrawal. All documentation should be attached to the withdrawal form. Grades of "W" for "Withdrawal" are recorded on the official academic record; these grades are non-penalizing. The student is responsible for tuition and other appropriate charges up to the day of official withdrawal as outlined in the university catalog's Tuition and Fees Refund Policy. However, in the event of a severe or life-threatening medical condition to the student or an immediate family member, the student may appeal in writing to the Provost for consideration above and beyond the normal refund policy. Such appeals must be made in writing, dated and signed. The letter must fully explain the circumstances involved and specify the consideration desired. A signed physician's letter explaining the medical condition must accompany the appeal. All appeals will be reviewed within 30 days of receipt and the student will be notified of the refund determination in writing. The student cannot resume study in a subsequent term until a licensed physician/psychiatrist/other health care provider approved by the university provides written documentation that the student is "now healthy enough to resume university study." The student must then reapply in accordance to the university's readmission policy, as outlined in this catalog.
  • Complete Cancellation: Students who wish to cancel their registration for a given semester prior to the beginning of that semester must notify the Registrar's Office in writing. Students may cancel their registration prior to the first day of the semester or post-term with no penalization to their academic record and without financial obligations. However, students who pre-register for courses, but decide not to return to Judson and do not notify the Registrar's Office prior to the first day of the semester, will be held liable for all tuition and fees and will receive grades of Administrative Withdrawal Failure (AWF) for all unfinished courses. Note: If you are pre-registered for both the Fall and Spring semesters, you are responsible for the withdrawal of both terms. It is the students responsibility to check their registration status.

Class Attendance

Class attendance and participation are expected. Class attendance policies are determined by the individual professor and distributed at the beginning of each course.

Semester Final Examinations

Final examinations are scheduled for the last three days of each semester. Examination periods are two hours with breaks of at least 30 minutes between them. Every class meets during its scheduled examination time and attendance is required whether or not a final examination is given.

Students are expected to take final examinations as scheduled. A student who has more than three examinations during one day of the examination period may petition the Registrar's Office for a makeup examination on a different day. Do not schedule early plane, train, or bus departures. Students sharing rides must delay departure from the campus until all riders have completed final exams.

The detailed examination schedule is located on the Registrar’s Forms page of the web.



Registrar Office Staff

Virginia L. Guth
University Registrar

Maria L. Aguirre
Assistant to the Registrar
Graduate Programs
Study Abroad Programs
Commencement

 

Heather Johnson
Assistant Registrar
Adult Programs

Susan J. Kunze
Assistant to the Registrar
Traditional Programs
Reporting


Kirsten Olson
Student Records
Transcript Ordering
Enrollment Verifications

Jill A. Hargis
Graduation Auditor

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