Registration

Policy

Students who register at Judson commit themselves to an academic program. In order to register for courses, students must be approved by all administrative offices. Students' tardiness in fulfilling obligations or in submitting required credentials may delay or cancel their registration.The date a completed and signed form is filed in the Registrar's Office is the date it is effective.Please see the withdrawal section of the catalog for additional information on transcript notification and refund information.

Procedure

Enrollment Advisors and Academic Advisors will assist in planning and advising students on how to finish degree requirements. Students are responsible for understanding and fulfilling graduation requirements. The course schedule, catalog and registration schedules provide the curriculum and course information to assist each student in completing degree requirements.

To make official changes to a student’s registration after classes have started, students must file an Add/Drop form for each course added or dropped. These must be approved and signed by the student, academic advisor and course instructor (s) (if applicable) and will require payment of a fee. Verbal, phone and email requests are not accepted.

Registration paperwork that is received after the start of the course will be charged a late fee. It is the student’s responsibility to ensure their registration paperwork has been received by the Registrar's Office.

Student registrations can be viewed via your MyJudson account under Student Info.  It is the student's responsibility to know what courses he/she is registered for. Once a registration is processed, the courses will immediately appear on the student's schedule, degree audit and academic record.

Enrollment Load

Twelve semester hours is the minimum enrollment load to be classified as full time. Less than 12 hours is classified as part time; 9-11 semester hours is three quarter time; 6-8 semester hours is considered half time; fewer than 6 semester hours is less than half time.

Overload

Due to the accelerated nature of the program, students are not encouraged to take any more than 3 additional hours per term. In extreme circumstances, students may be granted permission to take additional coursework after consultation with their academic advisor.

New Students: Liberal Arts and Major

Students starting a cohort must fill out and submit a term registration form for the first term on their assigned registration night. Students will complete a disclosure form on their assigned registration night.

Continuing Students: Liberal Arts and Major

A month before the start of the next cohort term, academic advisors send out term registration forms via the cohort mailbox. Students are to sign and submit the form to their academic advisor for approval.

Students who have academic or financial holds will not be registered for the next term. The registration forms will be returned to the student. The student will not be registered for the cohort term if academic and/or financial holds are not cleared when it is received by the Registrar's Office. Students are responsible to clear any holds and return registration forms to the Registrar's Office. If a student does not return their registration form, they will not be registered for courses or receive grades regardless if they have attended and participated in those courses.

Withdrawal Policies

For information regarding transcript notification and refund policies on withdrawals, please check the AU Withdrawal calendar and the Online Withdrawal calendar.

Withdrawals are effective the date they are received by the Registrar's Office. It is the student’s responsibility to ensure their withdrawal paperwork has been received by the Registrar's Office. Students can confirm their registration by viewing their registration via their MyJudson account.

Students who drop a course(s) after the begin date will be charged a drop fee.

Withdrawal Calendar 

DSL Withdrawal Calendar 

Administrative Withdrawal from a Course

Students who register for a course, never attend, but fail to officially withdraw will be administratively withdrawn after the end of the course by the Registrar's Office with a grade of Administrative Withdrawal Failure(AWF). This grade is indisputable and will negatively effect the student’s GPA. Students will be responsible for all tuition and fees.

If students are not officially registered for a course, they will not receive credit for the course, even if they attend, participate in, and/or receive a grade for the course.

All withdrawal paperwork must contain the signature of both the student and the student's advisor. Verbal, telephone and email withdrawals will not be accepted.

Changes in courses which cause students to drop below 12 credit hours during a given term will have implications for financial aid.

Administrative Withdrawal from a Term

Students who receive consecutive Administrative Withdrawal Failures (AWF’s) in a term will be administratively withdrawn from the remainder of the term. The student will be held liable for all tuition and fees and will receive grades of Administrative Withdrawal Failures (AWF’s) for the remaining courses in their term. Students who desire to continue in the next term must meet with their academic advisors.

Withdrawal from a Cohort

Students who find it necessary to change cohorts should first consult with their academic advisor. On very rare occasions, personal circumstances will dictate that students enrolled in AU cohorts terminate enrollment and request admission to a subsequent cohort.

University Withdrawal

Students withdrawing from the university, for any reason, must begin the withdrawal process by completing an AU Student-Initiated Withdrawal form with their academic advisor. The withdrawal will not be processed until this form is completed, signed and submitted to the Registrar's Office.The effective date of the withdrawal is the date it is received by the Registrar's Office. Grades will be issued according to the AU Withdrawal calendar.

Refunds will be issued according to the refund policy for AU students. Students who leave Judson University without completing, signing and submitting add/drop paperwork will be held liable for all tuition and fees and will receive grades of Administrative Withdrawal Failure (AWF) for all unfinished courses.

Military Withdrawal

Withdrawal for military reasons is total or none; a student is not allowed to withdraw from some courses but not others. A copy of the government's official "Call or Recall to Active Duty" documentation is absolutely required, and should be attached to the withdrawal form. Grades of "W" for "Withdrawal" are recorded on the official academic record; these grades are non-penalizing. All tuition and fees paid by the student for the semester the student is withdrawing from will be refunded at a rate of 100%; however, room and board will be refunded on a pro rated basis through the date of withdrawal. If, in the future the student wishes to return to Judson University, he or she must reapply in accordance to the University's readmission policy, as outlined in this catalog.

Medical Withdrawal

Withdrawal for medical reasons is total or none; a student is not allowed to withdraw from some courses but not others (rare exceptions may be made by written appeal to the Dean of the Center for Adult and Professional Studies). Written medical documentation from a licensed physician/psychiatrist/other health care provider approved by the university is absolutely required, and will be taken into consideration along with other factors/information in evaluating the requested withdrawal. All documentation should be attached to the withdrawal form. Grades of "W" for "Withdrawal" are recorded on the official academic record; these grades are non-penalizing. The student is responsible for tuition and other appropriate charges up to the day of official withdrawal as outlined in the university catalog's Tuition and Fees Refund Policy. However, in the event of a severe or life-threatening medical condition to the student or an immediate family member, the student may appeal in writing to the Dean of the Center for Adult and Professional Studies for consideration above and beyond the normal refund policy. Such appeals must be made in writing, dated and signed. The letter must fully explain the circumstances involved and specify the consideration desired. A signed physician's letter explaining the medical condition must accompany the appeal. All appeals will be reviewed within 30 days of receipt and the student will be notified of the refund determination in writing. The student cannot resume study in a subsequent term until a licensed physician/psychiatrist/other health care provider approved by the university provides written documentation that the student is "now healthy enough to resume university study." The student must then reapply in accordance to the university's readmission policy, as outlined in this catalog.

Cohort Cancellations

Decisions to cancel cohorts due to low enrollment or other administrative reasons will normally be made at least one month prior to the start date of the cohort. If this occurs, students will be informed in writing and the AU program will waive all penalties for the cohort change.