Adult Professional Studies Catalog - Finance - Payment Policy | Judson University Christian College

Payment Policy

Definition of an Academic Term

A term is made up of the courses registered in either a Fall or Spring session. The start of a term is the first class meeting of the first course that begins in the term. The end date of term is the last class meeting of the last course that began in the term.

General Payment Policies

Payment in full for the academic term charge is due 2 weeks prior to the first day of each billed term*.

Payment for all subsequently billed charges is due within 30 days from the date charges post to the student’s bursar account.

*Monthly billing statements are published online can be viewed on the Student Accounts page after logging into their MyJudson. *No paper bills are mailed through the postal service.

Payment in Full is any combination of the following:

  • Cash, Check, or Money Order payments made in the Student Accounts Office; or sent VIA the U.S. Postal Service.
  • Debit Card, Electronic Check, Credit Card payments made online through the student’s MyJudson Student Accounts page; or during business hours at the Payment Kiosk in Student Accounts Office located on the Elgin campus.
  • Electronically accepted (signed for) Financial Aid Award.
  • Student Loan Master Promissory Note electronically signed & Loan Entrance Counseling completed for students who choose to borrow loans.
  • State & Federal Rehabilitation Grants, with vouchers submitted to the Student Accounts Office.
  • Approved Judson University Deferred Payment Plans (TDP or ETRP).

Past due accounts:

If charges become 30 days past due, the balance is subject to both a Late Payment Fee and a 1.3% per month carrying charge.

Debt Holds:

If a Student's Account becomes past due, a DEBT hold is placed on the student’s records.

A debt hold will result in:

  • Student may not register for additional coursework
  • Student may not participate in the Graduation Ceremony
  • Neither Transcripts nor Diploma will be released until all debt to the University has been paid in full.

Should the student fail to make payment due for any amount owed to Judson University for Tuition and Fees, the balance due will be subject to advanced collection activity. All Collection fees (23% - 50% of outstanding charges), plus all reasonable attorney fees & court costs will be assessed to the student’s account and become due to the University.

Monthly billing statements are published online can be viewed on the Student Accounts page after logging into their MyJudson. No paper bills are mailed through the postal service.

Refund Policy / Dropping Courses From Within the Academic Term

If a student must drop a registered course from within the term, the following policies are applicable:
(If due to unforeseen circumstances a student will be out of school longer than the expected 45 days due, please refer to paragraph below on Leave of Absence (LOA) policy.)

  • Course dropped prior to first class meeting:
    • Will be refunded at 100%
    • Financial Aid will be adjusted based on the number of net billed hours.
    • Financial Aid will be adjusted based on the number of net billed hours.
    • Course will be dropped from the student’s Transcript (no records).
    • No Drop fee is assessed.
    • To avoid being subject to complete administrative withdrawal from the university, the student must provide in writing, or via their Judson e-Mail address, their intention to begin classes again within 45 days of dropping any course from within the current academic term. (Please refer to paragraph below on Leave of Absence (LOA) policy)
  • Courses dropped after the first class meeting:
    • Financial Aid may be adjusted based on the number of net billed hours.
    • Course will remain on the student’s transcript as:
  • Dropped prior to second meeting: "W" (withdraw)
  • Dropped prior to fourth class meeting: "WP" or "WF" (withdraw pass or fail)
  • Dropped after fourth class meeting: "WF" (withdraw fail)
    • A per course $30 Drop fee will be assessed.

Leave of Absence from Within the Academic Term

A leave of absence (referred to as LOA) is as an interruption in a student’s program of study.

  • Students must submit to their Academic Advisor a completed & signed LOA Form.
  • Reason for a leave of absence would include medical, family emergency, job emergency, military duty, jury duty.
  • The number of days in a leave of absence will be calculated based on the day after your last date of attendance and the day before you are scheduled to return.
  • LOA days cannot exceed 100 continuous days per approved leave of absence, and no more than 180 total days within a 12-month period.
  • If a student fails to return to class as stated on the approved LOA, current student loans will be subject to cancellation or re-calculation to determine how much of already disbursed loans will need to be returned to the Department of education. Any balance due on a student account resulting from cancellation or re-calculation will become immediately due.
  • If as student fails to return to class as stated on an approved LOA, the sum of student loans borrowed to date will enter the grace or repayment period as of my last date of class attendance.

Refund Policy / Complete Withdrawal from University

Withdrawal Procedure:

Students that choose to withdraw completely from the University must file the appropriate form(s) with their Academic Advisor to establish the official date of withdrawal from all registered courses in both the current term, as well from as future academic terms not yet billed.

  • All courses in a current term dropped prior to first class meeting of the course:
    • Financial Aid will be adjusted accordingly to R2T4 Government calculations based on days of attendance and net billed tuition charges.
    • Course will be dropped from student’s Transcript (no records).
    • No Drop fee is assessed
  • A course(s) currently in session at time of complete withdrawal:
    • Will not be refunded.
    • Financial Aid will be adjusted according to R2T4 Government calculations based on days of attendance and net billed tuition charges.
    • Course will remain on the student’s Transcript as:
      • Dropped prior to second meeting: "W" (withdraw)
      • Dropped prior to fourth class meeting: "WP" or "WF" (withdraw pass or fail)
      • Dropped after fourth class meeting: "WF" (withdraw fail)
    • A per course $30 Drop fee will be assessed.

Financial Aid Policies

Disbursement of Excess Financial Aid:

Any credit on a student’s account resulting from the posting of Title IV funding (Federal Student Loans & Pell Grants) will be released within 14 days after the aid posting to the student’s account.

Please be advised:

  • Students who receive Financial Aid and drop courses from within or withdraw completely from a given academic term may have their Financial Aid reduced based on the reduced number of registered hours and/or days in attendance within the academic session.
  • If at any time a Financial Aid reduction results in a balance due on the student’s account, this balance is due within 30 days from the date the adjustment is posted to the Student Account.

Maintaining Your Student Records

Until all debt to Judson University is settled, it is the Student’s responsibility to maintain the accuracy of their Judson Student Records such as address, phone, and name change.

  • Updates can only be made through the student’s MyJudson by logging into the page.
    Note: No Judson faculty or Staff can change your records once a student is enrolled at the University.
  • It is the Student’s responsibility to ensure that all registered courses are appropriate to their degree program and class standing.
  • To avoid being subject to complete administrative withdrawal from the university, the student must provide in writing their intention to begin classes again within 45 days of dropping any course registered within the current academic term.
  • Please refer to paragraph above on Leave of Absence (LOA)

Employer Tuition Reimbursement

Judson University cooperates with many company based tuition reimbursement plans. Judson will defer any portion of unpaid tuition that the student expects to be covered by their employer’s tuition benefit plan.

This policy is subject to the following conditions:

  • If employer payment will be made after course completion, the student must enroll in Judson’s ETRP plan [Employer Tuition Reimbursement Plan] for each term of charges to be deferred.
  • Payment in full for deferred tuition is due within 30 days of grade posting. No exception can be made should employer money be delayed past the 30 day due date. If a scheduled payment due student account become 30 days past due, the balance is subject to a 1.3% per month carrying charge.
  • A per term payment plan fee is charged and due upon enrollment in the approved ETRP plan.
  • A new deferment plan must be set on each billed term.
  • If employer pays upfront prior to grades, the employer payment vouchers must be submitted to the Student Accounts Office prior to payment due date. No formal deferment plan is required.


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