Division of Professional Studies Undergrad Catalog - Academic Policy - Attendance Policies | Judson University Christian College


Attendance Policy

Attendance and active participation at all face-to-face class sessions and significant activity in eLearn each week is expected. In the event an absence is necessary, students are encouraged to inform the instructor via email or phone.

Attendance is defined as:

  • Online Course: activity on the eLearn course site 3 out of 7 days per week
  • Face-to-Face Course: presence in class during the entire session
    • Tardiness: arrival later than 10 minutes after the start of a class session. Three late arrivals equal one absence. Arrivals 90 or more minutes after the start of a class session are considered absences and result in no participation points for that class session or class activity.
    • Leaving classroom during class sessions: patterns of this behavior result in diminished participation points for class sessions or activities at the discretion of the instructor.
    • Leaving class early: departure prior to the instructor's dismissal result in diminished participation points for the class session or activity at the discretion of the instructor
    • Participation points: no points for class participation or activities should be expected by absentees

The following guidelines apply, regardless of course length:

  • One/Two credit hour course: no absences permitted
  • Three/Four credit hour course:
    • One absence: Acceptable if work can be made up by the student. If not, one letter grade reduction.
    • Two or more absences: Administrative Withdrawal Fail (AWF) from the course.

*If the student wishes to appeal denial of a substitute assignment, it must be run through the Program Chair to the Division Chair for Professional Studies with signatures from both. If the instructor is willing to accept a substitute assignment, he/she will define it.

A pattern of absences, e.g., missing class meetings in two or more consecutive courses, may result in an administrative withdrawal from the program. Any changes in course schedules also affect financial aid.

Late Work Policy

Regardless of reason, all late work will be reduced in grade by the following scale.  Work is considered late when it is not completed at the time stated in the curriculum guide.  Thus, if work is to be submitted prior to the start of a class session, the work is considered one day late when that class session begins.

  • One day late: 10% reduction
  • Two days late: 20% reduction
  • Three days late: 30% reduction
  • More than three days late: No points given

Students who believe a grade reduction has occurred due to a legitimate emergency (e.g., accident, hospitalization, death in family) may appeal their final grade after the final grade has been submitted by the instructor.  Written justification such as a letter from a doctor must be submitted with the Request for Grade Change paperwork.

Written Assignments

Students are to follow the rules and guidelines of the APA manual, for all written assignments, which they receive as part of their educational resources.  It is always a wise practice to make copies or save all assignments, papers, etc. to your computer hard drive or a flash drive before submitting your paper through eLearn.

Standards for Oral and Written Work

All work-oral and written-is to be at university level.  Work will be evaluated according to the Professional Studies' written and oral presentation rubrics.

Electronic Devices

Cell phones are to be turned off or placed on vibration mode while you are in class; use of laptops, iPads or any other devices is to the instructor's discretion.

Communication with Instructors

Students are expected to communicate with instructors if they have questions or concerns.  The very best way to communicate is through the instructor's Judson University email account.  Students can also email their instructors through their eLearn course site.  Instructors may also provide telephone numbers or other email addresses as they wish.  Once a course has started, an instructor is expected to respond to students' questions and concerns within 24 hours.

Course Evaluations

The final assignment in all courses is to complete the online course evaluation.  This must be completed before the instructor can assign a final grade.


Judson University Professional Studies Program Student Absence Communication Plan

NOTE: This does not mean the student absence is excused


Division Chair in which the event is being approved will submit the communication via the Field Trip Notification Distribution List provided for all deans.


The student is responsible to contact their Adjunct Faculty member, Program Chair, and Advisor.


The student is responsible to contact their Adjunct Faculty member. The Adjunct Faculty member will contact the Program Chair. Program Chair will contact the Advisor, Registrar, and Director of Retention.


The student is responsible to contact their Program Chair. The student will be provided with recommendations for counseling services through local agencies. The Program Chair will talk to the student regarding if they need to submit a Leave of Absence form. The Program Chair is responsible to contact the student’s Adjunct Faculty member, Division Chair, Registrar, Advisor, and Director of Retention.

Recommended resources are:

  • Rockford
    • Jan Selander, Center for Marriage and Family, 815-391-3055
      1463 South Bell School Road, Rockford, IL 61108
  • Elgin
    • Dr. Mussarat Zahid, 847-697-6464
    • Dr. Syed Anwar, 847-697-2400
    • Dr. Michael Shapiro, 847-697-6290
    • Private practices: Sheilah Mahan, Kim Rapach, Gary Gilles,and Nate Perron.

If a student displays mental and/or emotional health concerns in the classroom to their Adjunct faculty member, the Adjunct Faculty member is responsible to contact the Program Chair and if they feel the student’s life is in danger they will contact the area police. If the student displays these concerns, but you do not feel their life is in danger, you may recommend the resources above.


The student is responsible to make this request known to the Tutoring and ADAA Compliance Officer. The Compliance Officer will provide the student the documentation to submit to their faculty outlining any accommodations


The office enforcing the policy will need to email the student’s professors, Dean, Advisor, Registrar, and Director of Retention.

Student Success and Registrar's Office Staff

Virginia L. Guth
Vice President for Student Success and

University Registrar


Maria Aguirre
Academic Advisor - Adult Professional (BA) and Graduate


Casimiro Vela
Academic Advisor - Adult Professional (AA)


Caitlin Kiel
Assistant to the Registrar:
Catalog and Reporting


Kirsten Olson

Transfer Student Director


Jill A. Hargis
Graduation Advisor


Rebecca Huguley
Registrar's Office Coordinator
Transcript Orders and Enrollment Verifications


General Inquiries

Judson University, Shaping Lives that Shape the World