Academic Policies and Procedures - Doctor of Education in Literacy Catalog | Judson University Christian College

Attendance, Grading, & Communication Policies


Attendance is an important component which influences the quality of education at any level of study; however, in a doctoral program it is paramount. One of the key benefits of the Doctor of Education programs is degree completion in under four years; one of the drawbacks is that this benefit necessitates a strict attendance policy that is adhered to by each professor. Late arrival to class is not acceptable with obvious exceptions being made for unavoidable circumstances. An evident pattern of late arrival will be addressed by the Program Directors.

To graduate from this degree program, candidates must have attended 95% of their classes. This allows for only ten absences throughout the entire program, and even those absences must fall within specific parameters:

  • One absence is permitted from a course. Two absences from the same three-hour course will result in the final grade being lowered by one letter grade.
  • Arriving late for class twice within the same course will equal an absence.

A student who misses more than ten class sessions throughout the entire program will, under most circumstances, be automatically withdrawn from the program

Appeals may be made to the Program Directors with regard to unusual or extenuating circumstances which impact attendance in any of the aforementioned situations.


The primary method of communication between graduate students and the university will be through electronic mail.

While enrolled in the Doctor of Education programs, students have the responsibility to check their Judson University e-mail accounts daily for timely and important communication that may be sent from the program director, professors teaching in the program, or offices of the university.

Students admitted to and entering the Doctor of Education programs must accept full responsibility for consequences resulting from a failure to regularly read and respond to e-mails related to coursework or university obligations. Graduate students experiencing difficulty in using a Judson University e-mail account should notify both the I.T. Help Desk at 847.628.4357 and the program director 847.628.1093.


A grade point average of 3.0 is required to graduate from this program. A candidate may receive a grade of C as the final grade in one course and remain in the program. Upon receiving a second C as a final course grade, however, the candidate will be required to withdraw from the program. Candidates receiving a grade of C will need to earn a grade of A in a course (or courses) of equal credit value in order to maintain the G.P.A. needed to graduate.


92 – 100 A
84 – 91 B
76 – 83 C
75 and below F

*Final grades for the Doctor of Education programs will not contain (+) or (--) signs.

Grade grievance procedure

Any student has the right to appeal a questioned grade to the course instructor in writing, if the student believes the instructor has miscalculated the grade, or has not given reasonable and timely assessment of the student's course assignments. The appeal process must conclude within six weeks of the start of the appeal. Grade changes submitted after the six-week deadline will not be processed.

A procedure has been established for resolving those occasions when a student actively disagrees with the grade received in a course.

  • No later than two weeks after the student's receipt of the grade report listing the questioned grade, the student must confer with the instructor. If a grade inaccuracy is determined, the instructor will process a grade-change request. Grade changes must be submitted within four weeks of the start of the appeal.
  • If agreement cannot be reached, the student may appeal to the director of the program in writing. If the director of the program can mediate an agreement between the student and instructor, a grade-change request may be processed. If no agreement can be reached, or if the instructor is also the director of the program, the next step is applicable.
  • The student may appeal the decision to the Dean in writing. The Dean shall investigate and render a decision. A decision by the Dean either to change the grade or leave it as it is, will be considered final.
  • Approved by the Dean.


The Judson University Institutional Review Board (IRB) policy requires, and therefore maintains primary responsibility for oversight, that researchers respect and protect the rights and welfare of human subjects recruited for, or participating in research sponsored through Judson University. The Judson University IRB is guided by the principles set forth by the Belmont Report in accordance with Title 45 Code of Federal Regulations, Part 46 (45 CFR 46). Furthermore, the Judson University IRB conforms to all applicable federal, state, and local laws and regulations. The major roles of IRB in the oversight of research are as follows: 1. Initial review and approval or denial of the proposed research activity 2. Ensuring that the proposed informed consent process meets all of the requirements of 45 CFR 46.116. A legally-effective, voluntary agreement that is given by a prospective research participant following comprehension and consideration of all relevant information pertinent to the decision to participate in a study. 3. Providing continuing oversight for progress reports and protocols for ongoing research studies


The minimum number of credit hours completed in the Doctor of Education programs is between 69-73, depending on a candidate’s entrance status and elective selections. The maximum number of transferable hours will be 12, and courses approved for transfer must have been completed within five years of the candidate’s matriculation. Candidates requesting transfer hours must make the request in writing to the program directors a minimum of 90 days prior to matriculation. Transcript review and any decisions regarding transfer hours will be made by the program directors in consultation with the university registrar and then communicated to the candidate prior to matriculation. Transfer credit will not be considered once a candidate has matriculated. In rare instances, the university Graduate Committee may, at the program directors’ request and with the support of the university registrar, review and approve an exception to this policy based on unusual circumstances, compelling evidence, and strong rationale.


The Doctor of Education programs are designed for completion in a 39-month cycle. Should extenuating circumstances such as a personal or family health crisis, birth or adoption of a child, etc., prevent a candidate from completing the cycle, a leave of absence may be granted for up to two years, upon approval from the program directors. A candidate granted leave must submit notification in writing to the program directors a minimum of six months in advance of intent to reenter the program. Policies and charges in effect at the time a candidate returns from a leave will apply.


A candidate wishing to withdraw from the program must formally notify the program directors in writing and complete any paperwork required by the Registrar's Office. Any eligible refunds will be determined based upon the Refund Policy. In the event that a candidate withdraws without notification, Judson University will determine a withdrawal date and any appropriate refunds will be granted in accordance with the Refund Policy.

Dismissal POLICY

All Judson University graduate students must meet the specific requirements of the individual program.  

A graduate student will be placed on Academic Warning when the overall cumulative GPA falls below the minimum program graduation requirements. The student will work with the program chair to develop a plan for raising the GPA (e.g., improvement within the next two courses; one term) to the respective requirements. If the student is unable to increase the GPA within the documented plan requirements, the student is automatically withdrawn from the University. 

Graduate students must be in a position in which they are making continual progress toward earning a degree. If situations arise in which the student is unable to progress toward graduate degree completion, the student’s academic standing will be reviewed and determined by the Graduate Academic Policies Committee.  


A doctoral candidate must complete the program during the 45-month cycle as outlined at the time of admission unless a Leave of Absence has been granted in accordance with the policy outlined in this handbook.


A candidate will be considered a full-time student if enrolled for a minimum of six credit hours in the Doctor of Education programs during any given term.


Doctoral candidates at Judson University are expected to conduct themselves in a professional manner. This includes the respectful and courteous use of and prompt response to email and voice mail messaging as well as responsible digital citizenship.


In an effort to build community, doctoral candidates and faculty are encouraged to attend athletic, artistic, and scholarly events held on campus. Through weekly, campus-wide electronic announcements, information regarding plays, film festivals, sporting events, mission trips, etc. is made available to the Judson community.

Wellness CENTER

The Judson University Wellness Center is located in the lower level of the University Center and is staffed by both full and part-time licensed counselors. The Counseling Center is open Monday - Thursday from 9:00 A.M. – 4:00 P.M. Doctoral candidates may request an appointment time outside of normal hours of operation if necessary. Appointments may be made by calling (847) 628-2464 or emailing

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