University Catalog - Academic Policies - Attendance Policy - Non-Traditional | Judson University

Non-Traditional Attendance Policy

These policies apply to all programs in the Division of Professional Studies.

Faculty are to report anticipated absences from their teaching responsibilities to their Program Chair, the Chair of the Division of Professional Studies, and the Registrar.

Attendance and active participation at all face-to-face class sessions and significant activity in eLearn each week is expected. In the event an absence is necessary, students are encouraged to inform the instructor via email or phone.

Attendance is defined as:

  • Online Course: activity on the eLearn course site 3 out of 7 days per week
  • Face-to-Face Course: presence in class during the entire session
    • Tardiness: arrival later than 10 minutes after the start of a class session
      • Three late arrivals equal one absence
      • Arrivals 90 or more minutes after the start of a class session are considered absences and result in no participation points for that class session or class activity
    • Leaving classroom during class sessions: patterns of this behavior result in diminished participation points for class sessions or activities at the discretion of the instructor
    • Leaving class early: departure prior to the instructor's dismissal result in diminished participation points for the class session or activity at the discretion of the instructor
    • Participation points: no points for class participation or activities should be expected by absentees

The following guidelines apply, regardless of course length:

  • One/Two credit hour course: no absences permitted
  • Three/Four credit hour course:
    • One absence: Acceptable if work can be made up by the student: if not, one letter grade reduction*
    • Two or more absences: Administrative Withdrawal Fail (AWF) from the course

*If the instructor is able/willing to accept a substitute assignment, he/she will clearly define the parameters and deadlines of that assignment. If student wishes to appeal denial of a substitute assignment, they must appeal in writing to the Program Chair within two business days of receiving the notification of denial. If resolution cannot be reached, the student may appeal to the Chair of the Division of Professional Studies.

A pattern of absences, e.g., missing class meetings in two or more consecutive courses, may result in an administrative withdrawal from the program. Any changes in course schedules also affect financial aid.

Late Work Policy

Regardless of reason, all late work will be reduced in grade by the following scale. Work is considered late when it is not completed at the time stated in the syllabus. Thus, if work is to be submitted prior to the start of a class session, the work is considered one day late when that class session begins.

  • One day late: 10% reduction
  • Two days late: 20% reduction
  • Three days late: 30% reduction
  • More than three days late: No points given

Students who believe a grade reduction has occurred due to a legitimate emergency (e.g., accident, hospitalization, death in family) may appeal their final grade after the final grade has been submitted by the instructor. Written justification such as a letter from a doctor must be submitted with the request. If the request is approved, the instructor will submit a Grade Change Request Form through MyJudson.

Written Assignments

Students are to follow the rules and guidelines of the APA manual for all written assignments. It is always a wise practice to make copies or save all assignments, papers, etc. to your computer hard drive or a flash drive before submitting your paper through eLearn.

Standards for Oral and Written Work

All work-oral and written-is to be at university level. Work will be evaluated according to the Professional Studies' written and oral presentation rubrics.

Electronic Devices

Cell phones are to be turned off or placed on vibration mode while you are in class; use of laptops, iPads or any other devices is to the instructor's discretion.

Course Evaluations

The final assignment in all courses is to complete the online course evaluation. This must be completed before the instructor can assign a final grade.

Student Absence Communication Plan

Students are expected to communicate with instructors if they have questions or concerns. The best way to communicate is through the Judson University email account. Instructors may also provide telephone numbers or other email addresses as they wish. Once a course has started, an instructor is expected to respond to students' questions and concerns within 24 hours.

NOTE: Communication with an instructor does not necessarily mean the student absence is excused.


The student is responsible to contact their instructor, Program Chair, and Advisor. A doctor's note should be included when possible.


The student is responsible to contact their instructor. The instructor will contact the Program Chair, who will then notify the Academic Advisor, Registrar, and Director of Retention.


The student is responsible to contact their Program Chair. The student will be provided with recommendations for counseling services through the Wellness Center. The Program Chair will talk to the student regarding if they need to submit a Leave of Absence form. The Program Chair is responsible to contact the student’s instructors, the Division Chair, Registrar, Academic Advisor, and Director of Retention.

If a student displays mental and/or emotional health concerns in the classroom, the instructor is responsible for contacting the Program Chair. If they feel the student’s life is in danger, the instructor will contact the area police. If the instructor does not feel the student's life is in danger, they may recommend the student reach out to the Wellness Center.


The student is responsible to make this request known to the ADA/504 Compliance Officer. The Compliance Officer will provide the student with documentation outlining any accommodations. It is the student's responsibility to submit this documentation to their instructors.


The office enforcing the policy will need to email the student’s instructors, the Program Chair, Chair of the Division of Professional Studies, Academic Advisor, Registrar, and Director of Retention.

Student Success and Registrar's Office Staff

Virginia L. Guth
Vice President for Student Success and

University Registrar


Maria Aguirre
Academic Advisor - Adult Professional (BA) and Graduate


Casimiro Vela
Academic Advisor - Adult Professional (AA)


Caitlin Kiel
Assistant to the Registrar:
Catalog and Reporting


Kirsten Olson

Transfer Student Director


Jill A. Hargis
Graduation Advisor


Rebecca Huguley
Registrar's Office Coordinator
Transcript Orders and Enrollment Verifications


General Inquiries

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