Student Accounts
Student Accounts can provide you with assistance in setting up payment plans, employer tuition reimbursement invoices, and other billing services.
FAQs
Frequently Asked Questions
What does it mean to be Paid In Full?
- A Student Account is considered paid in full by any combination of the following being posted to the student account:
- Online Electronic Check, Debit, or Credit Card payment posted to account.
- Electronically accepted (signed for) Financial Aid Awarded Grants & Scholarships.
- Electronically accepted Financial Aid Awarded Student Loans; with Student Loan, Master Promissory Note electronically signed, and online Loan Entrance Counseling completed (for students who choose to borrow loans).
- Private loans and/or Plus Loans are awarded and electronically accepted with Student Loan Master Promissory Note electronically signed.
- All loans are certified by Financial Aid.
- State & Federal Rehabilitation Grants, with vouchers submitted to the SFS Office.
- State College Savings programs are verified by SFS Office. (Notify SFS offices of the bill.)
- Veterans Education Benefits, with Certificate of Eligibility submitted to SFS Office.
- Approved Judson University Payment Plan with payment made for both Payment Plan Fee as well as the amount due for the first month of the plan (month varies based on traditional vs. non-traditional program).
- Housing form (resident or commuter) approved and processed.
- Medical Insurance waiver processed if not accepting medical insurance.
Don’t Wait – Start Early – Allow Plenty of Time
- Processing may take up to two weeks during peak times.
- Some departments work limited hours during the summer and the university closes the last two weeks of December.
- These are not acceptable reasons for late payments.
Student bills may be viewed online and payments on student accounts may be made online. Access to online bills and payments is through MyJudson. Parents and guests may be granted limited access to MyJudson to view online bills and make online payments. For guest or parent access, have the student login to MyJudson, click on Student Info and then click on Guest Logins. Online payment methods are:
- Electronic Check (ACH) with NO FEE to the user
- Credit/Debit Cards (Discover, Master Card, & VISA) with a Service Fee
- Wire Transfer (see “Payments for International Students” below)
- See Student Accounts FAQ for more details.
Judson University has partnered with peerTransfer in order to streamline the process of international payments. peerTransfer allows you to pay securely from any country and any bank, generally in your home currency. By making your payment with peerTransfer you can – Track your payments from start to finish – Save on bank fees and exchange rates – Contact their multilingual customer support team with any questions, day or night
To get started, click or go to: https://www.flywire.com/pay/judsonu to begin the payment process.
Yes, Judson University offers an interest-free, in-house Payment Plan. This plan will allow you to spread the semester’s principal charges over a number of months, concluding with the end of that semester. As long as you are current with your payments, no monthly carrying charges are assessed and your account is considered paid in full for purposes of access to online records, participation in classes, extracurricular activities, and pre-registration. The Judson University Payment Plan requires a non-refundable administration fee which is included in your monthly payments. Contact [email protected] for more information.
Each year thousands of college students are unable to complete classes for the semester due to unforeseen medical issues such as illness, accidents, concussions, or mental health-related issues. Unfortunately, in many cases, these families are unable to recoup all of their tuition dollars. At Judson, depending on the timing of the withdrawal, there may be circumstances where you may not be eligible to receive a refund of all of your tuition and fees. We understand that these types of situations can be a financial hardship for many families. Therefore, we are pleased to make available the Tuition Refund Insurance Plan.
This optional insurance program is available to help refund your tuition, fees, and room/board charges, up to the annual policy limits, if you are unable to complete the semester due to a covered medical reason. This insurance program complements and enhances our school’s refund policy and we believe families will benefit from this added protection. Visit GradGuard for additional information.
Judson University cooperates with many businesses and other organizations which offer tuition reimbursement plans to their employees. For any Judson student participating in such a plan, the university will defer that portion of tuition which is covered by the plan. Judson’s acceptance of a tuition reimbursement plan on behalf of any student is subject to the following conditions:
The amount of tuition designated as part of the payment plan may not exceed the anticipated net proceeds from the employer under the plan, where anticipated net proceeds represent the estimated plan reimbursement.
The Judson University ETRP Plan requires a non-refundable administration fee payable upon acceptance of the plan.
The university must receive the tuition payment either directly from the employer or from the student within 30 days following the end of the course/term to which it applies. If full payment is not received within these 30 days, the late payment amount will become subject to all monthly carrying charges and the late payment fee. Receipt of the payment within this 30-day period is defined as a “timely receipt.”
The student must set up an ETRP plan before the start of the term through the student’s MyJudson account by selecting Student Accounts, then Billing Checklist and Payment Plan Set Up. Begin with the Student Billing Questionnaire and continue as indicated to select the Employer Tuition Reimbursement Plan.
When do I, my parent, or other authorized payers get my semester bill?
ANSWER: Judson does not send paper bills; your Statement of Account will be electronic and viewable as an e-Bill online. Online Statement of Accounts are available assuming you are registered for classes. You and anyone you have given access to will be able to view your semester Statement of Account online. Then you can view your monthly e-Bill statement for any subsequent charges at any time thereafter.
Will I, my parent, or other authorized person get notified when my e-Bill is ready to view?
ANSWER: When your e-Bill is ready for viewing an email notification will be sent to your Judson email address as well as to any other persons you have authorized (and have provided their email address) to view your e-Bill.
How do I authorize my parent or other person to see online bills?
ANSWER: Use the Guest Logins menu choice from your MyJudson. This is where you can set up and change parent authorization to access specific areas of your MyJudson site.
What if I, my parent, or other authorized payers, have never received an e-Bill notification?
ANSWER: First verify the email address specified for the parent in the Guest Logins setup. If the email address is correct notify the IT Helpdesk at 847-628-5040 to remedy the problem.
Where do I, my parent, or other authorized person find my e-Bill on the MyJudson site?
ANSWER: Once you have logged onto the MyJudson site you’ll choose the Student Accounts tab. Select the Statement of Account link for a current version or select the link under Student Payments and Published Bills for published eBills. Please note that in order for your parent or other authorized person to view your e-Bill you must first give them access with Guest Logins.
Can I have a paper bill sent to my home address, to my parent address, or to any other payer at their home address?
ANSWER: A student may Opt-Out and request a paper bill whereby one paper bill will be mailed to the billing address specified. It is the student’s responsibility to make sure their billing address is kept current at Judson University and forward copies of their paper bill to parents or other payers of their student bill.
What if I access my e-Bill (or there is no e-Bill) and it says there are no charges to pay?
ANSWER: If there are no charges posted to your e-Bill or an e-Bill does not exist online, you may not be registered for the semester. Until you are registered for classes the billing system cannot calculate charges.
How do I, my parent, or other payer make a payment online?
ANSWER: To make a payment on your account you will log onto the MyJudson site and you’ll choose the Student Accounts tab. Select the link under Student Payments and Published Bills that will take you to the site where online payments can be made. For your parent or other payer to make an online payment, you must first give them access to your MyJudson with Guest Logins and then they must create their own login and password.
What if I, my parent, or other payer forgets the login and password?
ANSWER: A student should contact Technology Services to reset their password. A parent or other payer should contact the student as the student is the only person who has access to Guest Logins and has the ability to reset a guest password.
What is an e-Check or Electronic Check?
ANSWER: e-Check is a way to make a no-fee online payment [ACH] right from your checking account. By providing the bank account and bank routing number from your checks, money can be drawn from your checking account and applied directly to your student account as payment.
What credit cards does Judson accept?
ANSWER: For your convenience Judson’s online payment service accepts Discover, MasterCard, or VISA to process your payment.
Please note there will be a non-refundable 2.75% service fee assessed should you choose to use a credit or debit card for making a payment. Please know that this fee is assessed by your bank or credit card company, not by Judson University, and none of this fee goes to Judson University. If your card is a debit card, use the no-fee e-Electronic Check payment option to avoid the 2.75% fee.
Is there an installment plan?
ANSWER: For a nominal fee Judson offers a Deferred Payment Plan, called TDP that allows semester charges to be paid off over the course of a semester. Payment plans can be requested per semester on the Student Accounts page of your MyJudson account. Select Student Billing Checklist and Payment Plan Set Up and complete the required items to see your payment plan options..
Does Judson accept e-Check payments from non–United Sates banks?
ANSWER: Our online payment service cannot accept e-Check payments from non-U.S. banks. Please contact the Student Accounts Office to arrange payment through a non-U.S. bank via wire transfer or ACH through Judson University’s bank.
What if I error when making an online payment; can it be stopped?
ANSWER: Student Accounts cannot stop online payments. See below for paying the wrong amount on your account.
What if I pay the wrong amount, either too much or too little?
ANSWER: If you paid too little, simply make another online payment.
If you paid too much, we will refund the overpayment if you contact the Student Accounts Office.
Where can I send a payment through U.S. Mail?
ANSWER: Payments by mail should include your ID number and be mailed to the Judson University Student Accounts Office at 1151 N. State St., Elgin, IL 60123. Be sure to mark the outside envelope with “Attn: Student Accounts” to ensure proper and prompt delivery.
Can I make a payment over the phone?
ANSWER: Judson University Student Accounts Office does not have the ability to accept payment over the telephone.
Can I make a payment in the Student Accounts Office?
ANSWER: Payments by cash, check, or money order can be made in the main campus Student Accounts Office or at the Rockford campus (via check only) during our office hours.
Can my payment’s credit card or e-check information be seen by others authorized to access my student account?
ANSWER: Your credit card or bank information is secure and cannot be seen by others that are authorized to access your account with their own login and password.
When do I need to pay?
ANSWER: For Traditional students, payment in full for semester charges is due August 1st for Fall, January 1st for Spring, and May 1st for Summer. For Non-Traditional students, payment in full for term charges is due two weeks prior to the first day of a term. For both programs, subsequent charges that may be incurred after the first day of a semester or term are due within 30 days of those charges posting to your student account.
What happens if my semester charges are not paid on time?
ANSWER: If your bill is not paid by the due date, your registration will be cancelled.
Please contact the Student Accounts Office if you cannot pay your bill on time.
What happens if subsequent charges I may incur are not paid on time?
ANSWER: If charges incurred after the start of the term are not paid within 30 days from the date they are posted to your student account, a hold will be placed on your records and the balance becomes subject to a 1.3% per month carrying charge and a $150 late fee.
What if my Financial Aid that will pay part of or my entire bill is not awarded or not applied to my student account by the due date?
ANSWER: If for any reason financial aid is not applied to your account by the semester due date, you are still required to pay in full through other means in order to prevent your registration from being cancelled. Please contact the Financial Aid Office if your financial aid is not posted to your student account by the due date.
Who can answer questions about my bill?
ANSWER: Questions about charges or credits on your account should be directed to the department that originated the charge or credit (e.g. Housing, Financial Aid, Health Services, Public Safety, etc.). Questions regarding tuition and fee charges generated as a result of your registration can be directed to the Student Accounts Office. Your monthly e-Bill lists a number of different Departments along with their contact information.
Why am I billed for Medical Insurance if I did not request it or if I am already covered by my own or my family’s policy?
ANSWER: Students are required to carry medical insurance at Judson University. If you are already insured by another policy, complete a proof-of-insurance waiver form at the Health Center within the first ten days of the semester and then the charge will be refunded to your student account.
Principle Charges
TRADITIONAL UNDERGRADUATE
Finances
Traditional Undergraduate Program
2023 – 2024 charges – subject to change
TUITION
- 1-11 (and over 18 hours) per credit hour: $1,240
- 12-18 credit hours, per semester: $14,925
- Summer Term, per credit hour: $450 (Summer 2022) – $465 (Summer 2023)
- Summer Architecture Tour, per credit hour: $275
- Auditing Students, per hour: $275
- Private Instruction Fee, for credit, per credit hour [in addition to the normal hourly rate if over 18 hours or under 12 hours]: half-hour lessons: $225; hour lessons: $450
- Private Instruction Fee, no credit, [in addition to the hourly audit tuition rate if total registered hours is over 18 or under 12 hours]: $225
- Group Instruction Fee, per class (class voice/piano/guitar; in addition to hourly tuition if under 12 or over 18 hours): $110
- High School Prep Students, per credit hour (Some courses have additional fees.): $135
- Christian Service Program, per credit hour (except music lessons): $155
ROOM AND BOARD
- 19 Meal Plan:
Multiple occupancy, per semester: $5,910.00
Single occupancy, per semester: $6,930.00 - 14 Meal Plan:
Multiple occupancy, per semester: $5,805.00
Single occupancy, per semester: $6,805.00 - 10 Meal Plan: (not available to freshmen and new students):
Multiple occupancy, per semester: $5,665.00
Single occupancy, per semester: $6,640.00 - 10 Meal Plan + $400 Eagle Bucks: (not available to freshmen and new students):
Multiple occupancy, per semester:$5,860.00
Single occupancy, per semester: $6,640.00 - Commuter Meal Plan: $750 Eagle Bucks, per semester $700
- School Breaks, per day (all students, room only): $35
- Summer, per week (all students, room only): $170
STANDARD FEES
- Judson Student Life Fee, per semester (prorated based on number of credit hours): resident: $265; commuter: $235
Provides a budget for the JSO to plan concerts, social outings, mission trips, spiritual life retreats, community service outings, banquets, class, commuter and dorm events. Also provides executive student leaders with basic stipends. - Campus Technology Fee, per semester (prorated based on number of credit hours): $265
COURSE FEES:
COURSE FEES ARE LISTED IN THE COURSE DESCRIPTION IN THE ONLINE CATALOG.
NON-ACADEMIC FEES
- Housing Security Deposit: $150
- Health Insurance:
Fall $860
Spring/Summer $1192
All international Students, all graduate architecture students, all music certificate students, and all traditional undergraduate students taking 6 or more credit hours will be automatically enrolled in the insurance plan. Professional studies undergrad students are not eligible to enroll in the insurance plan. Home study, correspondence, internet, and television (TV) course do not fulfill the eligibility requirements. Students are not charged when evidence of similar coverage, with completed waiver form is received in the Health Center within 10 days following registration. Refunds are issued on a case by case basis. - Motor Vehicle Registration, per semester: $60
- I.D. replacement Fee: $25
ACADEMIC FEES
Graduation Fee (cap, gown, diploma, and other commencement expenses): $100
Note: the graduation fee must be paid regardless of whether the student plans to participate in the formal Commencement ceremony.
Credentials (placement file): three free, then per order: $10
Diploma Replacement Fee: $25
- Add/Drop Fee, per transaction (See the Adding and Dropping Courses section of this catalog for details): $30
- Payment Plan Fee (Judson Payment Plan – see the Student Accounts tab in MyJudson for detailed payment due dates per program), per billable term: $60
- Employer Tuition Reimbursement Plan Support Fee, per term (Employer Reimbursement Payment Plan): $60
- Challenge Examination Fee, per credit hour (development/evaluation): $75
- Special Course Arrangement Fee, per course: $375
NEW STUDENT FEES
- Application Fee: $50
- Enrollment Deposit (Guarantees a place for students and applies to first semester tuition; nonrefundable after June 1): $250
- New Student Orientation Charge, first semester only: $100
STUDENT FINES AND FEES
- Failure to Register Vehicle Fine, per semester: $100
- Late Medical Records Processing Fee: (for incomplete medical records 30 days after registration): $75
- Returned Check Fine, per occurrence: $25
- ACH Return Fine, per occurrence (NSF online electronic payment or incorrect account numbers): $15
Payment Policy
PAYMENT IN FULL DUE:
- AUGUST 1 – FALL SEMESTER
- JANUARY 1 – SPRING SEMESTER
- MAY 1 – SUMMER SEMESTER
Semester charges for tuition, room and board, and all fees are due and payable per schedule above. Payment of accounts may be made from personal or family resources, student or parent loans (government or private loans), approved Judson or external financial aid, a confirmed state rehabilitation grant, or any combination of these means. Students who are admitted or enrolled too late to arrange for full payment of their accounts by means other than their personal or family resources by the first day of classes are nonetheless required to make full payment by that date or enroll in the school’s payment plan and make payments per plan agreement. Setting up a payment plan after the due date means payments are due immediately. If the student subsequently receives funds from some other source, including financial aid, and these funds are applied to the student’s account, thereby producing a credit balance in the student’s account, then the student will be entitled to a refund of that credit balance if arrangements are properly made with the Student Accounts office. Students having charges that are not paid in full by listed payment in full date will be subject to cancellation of their registration for classes that semester. They are also subject to late payment fees and carrying charges.
Judson University offers an interest-free, in-house Payment Plan. This plan will allow you to spread the semester’s principal charges over a number of months, concluding before the end of that semester. As long as you are current with your payments, no monthly carrying charges are assessed and your account is considered paid in full for purposes of access to online records and pre-registration. The Judson University Payment Plan will require a non-refundable set-up fee per semester. See your MyJudson listing the University’s current charges for the current amount of the payment plan set-up fee.
Fines assessed during the semester (vehicle fines, dorm damage, etc.) are due 30 days after being assessed on the student’s account. If at any time during the course of a semester a student has an account balance owed to the university greater than 30 days past due, a carrying (interest) charge of 1.3 percent, compounded monthly, will be assessed and applied to the unpaid balance after the 1st day of each month. In addition, students having any balance due to the university at the time of pre-registration for an ensuing academic semester, term, or year, will not be permitted to pre-register until the account balance has been paid in full. Students who have pre-registered for an entire academic year, and subsequently have a past due balance as of November 1 of that academic year, will be notified that they have until mid-November to pay their balance in full or their pre-registration for the forthcoming spring semester will be cancelled. Subsequent payment in full of the outstanding account balance will entitle the student to once again pre-register for the spring semester, but class availability from the original registration will not be guaranteed.
Summer term charges for tuition, room and board, and all fees are due and payable in full per listed payment schedule for the applicable term. Failure to pay in full by this due date will subject the student to possible suspension from classes and possible involuntary withdrawal. Payment of accounts may be made from personal or family resources, private student or parent loans, a confirmed state rehabilitation grant (if available for post-term or summer term charges), or any combination of these means. There are no payment plans for summer courses, payment in full is due upfront.
Students with outstanding debt to the university may not participate in graduation ceremonies unless that debt is paid in full or arrangements have been confirmed for the debt to be paid within a timely manner. Semester or term grades, transcripts, diplomas, letters verifying course or program completion or any other student credentials will be issued only when all debt to the university has been paid in full. The process of releasing any of the above documents will begin immediately upon the payment of the debt by cash, or certified check. If the debt is settled with a personal or electronic check, the documents will be released upon verification that the appropriate funds have been transferred to the university as a result of the check clearing the bank, usually a 5-7 business day process.
Student Banking Needs
There are a number of fine banks in the local community surrounding the campus that will be happy to set up student savings or checking accounts for the individual student. There are ATM machines located in businesses located near the campus. The Student Accounts Office is not intended to provide full-service banking privileges but does provide the following services during regular business hours of 9:00 am to 4:00 pm during the week:
- Check Cashing: Checks can be cashed up to a maximum of $150.00 per check with a maximum of two checks cashed per week per student. There is also a $25.00 returned check fee for checks cashed or applied on student’s accounts that are returned from the bank unfunded for any reason. In such cases the fee and returned check will be charged against the student’s account. Check cashing privileges are not available to any student carrying a “debt hold” on their account.
- Petty Cash: Students can draw up to a maximum of $150.00 off of their school account if their school account has a minimum $150.00 credit balance at that time. Students will be limited to one petty cash withdrawal per week in the Student Accounts office.
- Refund of Credit Account Balances: Refunds of credit balances on accounts greater than $150.00 may be obtained by check or by direct deposit into your checking account. Processing of refunds begins two weeks after the start of the semester.
Appeal of Financial Policy
As outlined in this catalog, Judson University has written policies in place concerning tuition charges, mandatory fee charges, payment due deadlines, tuition refunds, registration deadlines, disciplinary fines, and other miscellaneous charges and Fees. If a student feels there are extenuating circumstances which prevent them from complying with these financial policies, they may complete a Formal Appeal of Financial Policy form. Although the appeal will be considered, the form is not a guarantee that the request will be granted. The form will be processed within 5 business days. The student will be notified at their Judson email address as to the decision regarding their appeal.
Refunds
DEFINITIONS:
- Refund – a credit entered on a student’s account to reduce the amount of charges.
- Week – a calendar week.
- Drop – refers to cancellation of registration for individual classes.
- Withdrawal – refers to cancellation of registration to all classes for a term or multiple terms.
Tuition Refund Insurance
An optional insurance program is available to help refund your tuition, fees, and room/board charges, up to the annual policy limits, if you unable to complete the semester tuition Refund Insurance can help refund your tuition, fees, and room/board charges, up to the policy limits, if you are unable to complete the semester due to a covered medical reason. This insurance program complements and enhances our school’s refund policy and we believe families will benefit from this added protection. Visit GradGuard for additional information.
Medical Insurance Refunds
The medical insurance premium will be refunded in full if appropriate documentation for a waiver is submitted to the Health Center prior to the end of the second week of classes. No refund of the medical insurance premium will be made after the second week of classes; however, the student will be covered for the remainder of that coverage period.
Tuition Refund for Dropping a Class
Fall and Spring Semesters: For a class dropped by Friday of the first week, the tuition will be recalculated based on the new class load. There is no refund for classes dropped after this day. Course fees will be refunded in full if a course is cancelled by the university.
Summer Term only: For a class dropped before the class starts, the tuition for that class will be refunded at 100%. See the schedules below for summer classes dropped after the class has started. Course fees will be refunded in full if a course is cancelled by the university.
Tuition and Fees Refund for Withdrawal
Students who withdraw from the university must file a withdrawal form with the Office of Registration and Records. Such formal notice will establish the withdrawal date. If a student withdraws without notification, Judson University will determine a withdrawal date. Refunds will be granted per the following schedules based on the type of class:
(15-17 WEEK COURSES) FALL AND SPRING SEMESTERS
Room and Board (if applicable), Tuition and all other fees:
- Before first day of classes — 100%
- First day of classes through second week of classes — 90%
- During third and fourth weeks of classes — 50%
- During fifth through seventh week of classes — 25%
- After seventh week of classes — 0%
(15-17 WEEK COURSES) TEACHER CERTIFICATION PROGRAMS (CONSISTING OF MULTIPLE SEQUENTIAL CLASSES)
- Room and Board (if applicable), Tuition and all other fees:
- Before first day of classes — 100%
- First day of classes through second week of classes — 90%
- During third through fourth weeks of classes — 50%
- During fifth through seventh week of classes — 25%
- After seventh week of classes — 0%
(12-13 WEEK COURSES) PRIMARILY SUMMER TRADITIONAL CLASSES
Tuition and all other fees:
- Before first day of classes — 100%
- First day of classes through second week of classes — 90%
- During third week of classes — 50%
- During fourth through sixth week of classes — 25%
- After seventh week of classes — 0%
(7-8 WEEK) PRIMARILY SUMMER TRADITIONAL CLASSES
Tuition and all other fees:
- Before first day of classes – 100%
- First day of classes through first week of classes — 90%
- During second week of classes – 50%
- During third and fourth week of classes — 25%
- After fourth week of classes — 0%
SUMMER ONLINE CLASSES
Tuition and all other fees:
- Before first day of classes — 100%
- First day of classes through first week of classes — 90%
- During second and third week of classes — 50%
- During fourth through seventh week of classes — 25%
- After seventh week of classes — 0%
(3 WEEK COURSES) PRIMARILY SUMMER 1 CLASSES
Tuition and all other fees:
- Before first day of classes – 100%
- First or second day of classes — 90%
- During third, fourth or fifth day of classes – 50%
- During sixth through tenth day of classes — 25%
- After the tenth day of classes — 0%
ADULT UNDERGRADUATE
Division of Professional Studies – Undergraduate
2021 – 2022 charges
TUITION AND COSTS
Associate of Arts: $480 per credit hour; this includes the Campus Technology Fee.
Bachelor of Arts: $580 per credit hour; this includes the Campus Technology Fee.
ACADEMIC FEES
- Graduation Audit Fee (cap, gown, diploma and other commencement expenses): $100
Note: the Graduation Fee must be paid regardless of whether the student plans to participate in the formal Commencement ceremony. - Late Payment Fee(see payment due information in Payment Policy): $150
Note: tuition and fees for all semesters are due two weeks prior to the first day of class
- Add/Drop Course Change (per transaction):$30
- Challenge Examination Development/Evaluation Fee (per credit hour): $75
- PLA-CAEL (http://www.learningcounts.org/)
- Professional Studies Program of Study Course Make-Up,Special Arrangement Fee (in addition to the hourly cost of tuition): $375
- Payment Plan Fee (per billable term):$60
OTHER FEES*
- ID Replacement Fee:$25
- Parking in Handicapped Zone: $350
- Smoking Fine (per incident):$100
- NSF Check Fee or Rejected Online Electronic Check Payment: as set by bank
- Rejected Direct Deposit Disbursement of Refund: as set by bank
*Academic and other fees are subject to change.
Payment Policy
DEFINITION OF AN ACADEMIC TERM
A term is made up of the courses registered in either a Fall or Spring session. The start of a term is the first class meeting of the first course that begins in the term. The end date of term is the last class meeting of the last course that began in the term.
General Payment Policies
Payment in full for the academic term charge is due 2 weeks prior to the first day of each billed term*.
Payment for all subsequently billed charges is due within 30 days from the date charges post to the student’s bursar account.
*Monthly billing statements are published online can be viewed on the Student Accounts page after logging into their MyJudson. *No paper bills are mailed through the postal service.
PAYMENT IN FULL IS ANY COMBINATION OF THE FOLLOWING:
- Cash, Check, or Money Order payments made in the Student Accounts Office; or sent VIA the U.S. Postal Service.
- Debit Card, Electronic Check, Credit Card payments made online through the student’s MyJudson Student Accounts page; or during business hours at the Payment Kiosk in Student Accounts Office located on the Elgin campus.
- Electronically accepted (signed for) Financial Aid Award.
- Student Loan Master Promissory Note electronically signed & Loan Entrance Counseling completed for students who choose to borrow loans.
- State & Federal Rehabilitation Grants, with vouchers submitted to the Student Accounts Office.
- Approved Judson University Payment Plan.
PAST DUE ACCOUNTS:
If charges become 30 days past due, the balance is subject to both a Late Payment Fee and a 1.3% per month carrying charge.
DEBT HOLDS:
If a Student’s Account becomes past due, a DEBT hold is placed on the student’s records.
A debt hold will result in:
- Student may not register for additional coursework
- Neither Transcripts nor Diploma will be released until all debt to the University has been paid in full.
Should the student fail to make payment due for any amount owed to Judson University for Tuition and Fees, the balance due will be subject to advanced collection activity. All Collection fees (23% – 50% of outstanding charges), plus all reasonable attorney fees & court costs will be assessed to the student’s account and become due to the University.
Refund Policy / Dropping Courses From Within the Academic Term
If a student must drop a registered course from within the term, the following policies are applicable:
(If due to unforeseen circumstances a student will be out of school longer than the expected 45 days due, please refer to paragraph below on Leave of Absence (LOA) policy.)
- Course dropped prior to first class meeting:
- Will be refunded at 100%
- Financial Aid will be adjusted based on the number of net billed hours.
- Course will be dropped from the student’s Transcript (no records).
- No Drop fee is assessed.
- To avoid being subject to complete administrative withdrawal from the university, the student must provide in writing, or via their Judson e-Mail address, their intention to begin classes again within 45 days of dropping any course from within the current academic term. (Please refer to paragraph below on Leave of Absence (LOA) policy)
- Courses dropped after the first class meeting:
- Financial Aid may be adjusted based on the number of net billed hours.
- Course will remain on the student’s transcript as:
- Dropped prior to second meeting: “W” (withdraw)
- Dropped prior to fourth class meeting: “WP” or “WF” (withdraw pass or fail)
- Dropped after fourth class meeting: “WF” (withdraw fail)
- A per course $30 Drop fee will be assessed.
Leave of Absence from Within the Academic Term
A leave of absence (referred to as LOA) is as an interruption in a student’s program of study.
- Students must submit to their Academic Advisor a completed & signed LOA Form.
- Reason for a leave of absence would include medical, family emergency, job emergency, military duty, jury duty.
- The number of days in a leave of absence will be calculated based on the day after your last date of attendance and the day before you are scheduled to return.
- LOA days cannot exceed 100 continuous days per approved leave of absence, and no more than 180 total days within a 12-month period.
- If a student fails to return to class as stated on the approved LOA, current student loans will be subject to cancellation or re-calculation to determine how much of already disbursed loans will need to be returned to the Department of education. Any balance due on a student account resulting from cancellation or re-calculation will become immediately due.
- If as student fails to return to class as stated on an approved LOA, the sum of student loans borrowed to date will enter the grace or repayment period as of the last date of class attendance.
Refund Policy / Complete Withdrawal from University
WITHDRAWAL PROCEDURE:
Students that choose to withdraw completely from the University must file the appropriate form(s) with their Academic Advisor to establish the official date of withdrawal from all registered courses in both the current term, as well from as future academic terms not yet billed.
- All courses in a current term dropped prior to first class meeting of the course:
- Financial Aid will be adjusted accordingly to R2T4 Government calculations based on days of attendance and net billed tuition charges.
- Course will be dropped from student’s Transcript (no records).
- No Drop fee is assessed
- A course(s) currently in session at time of complete withdrawal:
- Will not be refunded.
- Financial Aid will be adjusted according to R2T4 Government calculations based on days of attendance and net billed tuition charges.
- Course will remain on the student’s Transcript as:
- Dropped prior to second meeting: “W” (withdraw)
- Dropped prior to fourth class meeting: “WP” or “WF” (withdraw pass or fail)
- Dropped after fourth class meeting: “WF” (withdraw fail)
- A per course $30 Drop fee will be assessed.
Financial Aid Policies
DISBURSEMENT OF EXCESS FINANCIAL AID:
Any credit on a student’s account resulting from the posting of Title IV funding (Federal Student Loans & Pell Grants) will be released within 14 days after the aid posting to the student’s account.
Please be advised:
- Students who receive Financial Aid and drop courses from within or withdraw completely from a given academic term may have their Financial Aid reduced based on the reduced number of registered hours and/or days in attendance within the academic session.
- If at any time a Financial Aid reduction results in a balance due on the student’s account, this balance is due within 30 days from the date the adjustment is posted to the Student Account.
Maintaining Your Student Records
Until all debt to Judson University is settled, it is the Student’s responsibility to maintain the accuracy of their Judson Student Records such as address, phone, and name change.
- Updates can only be made through the student’s MyJudson by logging into the page.
Note: No Judson faculty or Staff can change your records once a student is enrolled at the University.
- It is the Student’s responsibility to ensure that all registered courses are appropriate to their degree program and class standing.
- To avoid being subject to complete administrative withdrawal from the university, the student must provide in writing their intention to begin classes again within 45 days of dropping any course registered within the current academic term.
- Please refer to paragraph above on Leave of Absence (LOA)
Employer Tuition Reimbursement
Judson University cooperates with many company based tuition reimbursement plans. Judson will defer any portion of unpaid tuition that the student expects to be covered by their employer’s tuition benefit plan.
This policy is subject to the following conditions:
- If employer payment will be made after course completion, the student must enroll in Judson’s ETRP plan [Employer Tuition Reimbursement Plan] for each term of charges to be deferred.
- Payment in full for deferred tuition is due within 30 days of grade posting. No exception can be made should employer money be delayed past the 30 day due date. If a scheduled payment due student account become 30 days past due, the balance is subject to a 1.3% per month carrying charge.
- A per term payment plan fee is charged and due upon enrollment in the approved ETRP plan.
- A new deferment plan must be set on each billed term.
- If employer pays upfront prior to grades, the employer payment vouchers must be submitted to the Student Accounts Office prior to payment due date. No formal deferment plan is required.
Graduate Charges
Tuition, Fees & Refunds
Tuition and Costs 2022/2023 Charges
Tuition
Room and Board
- 19 Meal Plan with $25 Eagle Bucks:
Multiple occupancy, per semester: $5,660
Single occupancy, per semester: $6,680 - 14 Meal Plan with $25 Eagle Bucks:
Multiple occupancy, per semester: $5,555
Single occupancy, per semester: $6,555 - 10 Meal Plan with $400 Eagle Bucks:
Multiple occupancy, per semester: $5,610
Single occupancy, per semester: $6,620 - 10 Meal Plan with $25 Eagle Bucks:
Multiple occupancy, per semester: $5,415
Single occupancy, per semester: $6,390 - Commuter Meal Plans:
5/week with $25 Eagle Bucks, per semester $745 - School Breaks, per day (all students, room only): $35
- Summer, per week (all students, room only): $170
Standard Fees*
- Campus Technology Fee — per semester – $265
- Supply/Technology Fees — Course fees are listed in the Course Description in the Online Catalog
- Class Reservation deposit — $250
- Housing Security deposit — $150
- Health/accident insurance:
Fall $860
Spring/Summer $1,192
All international, all graduate architecture, all music certificate, and all traditional undergraduate students taking 6 or more credit hours will be automatically enrolled in the insurance plan. Professional Studies Undergrad students are not eligible to enroll in the insurance plan. Home study, correspondence, internet, and television (TV) courses do not fulfill the eligibility requirements. Students are not charged when evidence of similar coverage, with completed waiver form, is received by Health Center within 10 days following the semester start. Refunds cannot be made after this date. A $25 late charge is assessed for medical records still incomplete 30 days after registration. - Motor vehicle registration fee, per semester — $60 ; Fine for not registering vehicle, per semester — $100; Handicapped zone fine — $350
- Credentials (placement file) First three orders no charge; thereafter, per order — $10
- I.D. replacement fee — $25
- Late processing fee for incomplete medical records 30 days after registration — $35
- Smoking fine, each incident — $100
- NSF check fee or rejected payment payment — per bank
- Rejected Online Electronic Check Fee — per bank
- Diploma Replacement Fee — $25
Academic Fees*
- Graduation fee — $125 Cap, gown, master’s degree hood, diploma and other Commencement expenses.
- Fee for late payment of student bill: $150 (Note: Tuition and fees are due on the following dates: Summer – May 1; Fall – August 1; Spring – January 1)
- Payment Plan Fee: (Judson Payment Plan) $60 per semester
- Add/drop course change, per transaction — $30 See the Adding and Dropping Courses section of this catalog for details.
New Student Fees*
- Application Fee — $50
- Enrollment deposit — $250
- Guarantees a place for students; nonrefundable after June 1, but applies to first semester tuition.
*Note: Subject to change
**Note: Basic charge for resident full-time students
TUITION & FEES:
Tuition cost for the program is established each year. This is designed to lock in costs for the program. Current cost may be obtained from the Program Director. Educational resources are provided by the college.
| TYPE: | AMOUNT: | DUE: | |||||
| Tuition: | $14,500 | in full on or before start of program | |||||
| Application Fee: | $40 | with application | |||||
| Graduation Fee: | $115 | applied on final summer billing | |||||
| Per Billable Term: (summer, fall, spring, summer) |
$14,660 | $3,665 per billable term, due on or before the start of each new term | |||||
| Tuition Deferment Plan (TDP): | $14,900 | Deferment Plan $1,250 including $240 deferral fee in full on or before start of program, $1050 due the 15th of each month (14 total payments). | |||||
| Employer Tution Reimbursement: * Must make arrangements with student accounts office |
$15,060 | $3,665 per billable term, due at the end of each new term (contact Student Accounts office at start of each term) $100 ETRP fee due at start of each term | |||||
REFUNDS
DEFINITIONS:
* Refund – a credit entered on a student’s account to reduce the amount of charges.
* Drop – refers to cancellation of registration for individual classes.
* Withdrawal – refers to cancellation of registration to all classes for a specific term.
TUITION REFUND FOR WITHDRAWAL
Students who withdraw from the University must file a withdrawal form with the Office of Registration and Records. Such formal notice will establish the withdrawal date. If a student withdraws without notification, Judson University will determine a withdrawal date. Refunds will be granted per the following schedules:
TUITION REFUND FOR DROPPING A CLASS
There is no refund for an individual class that is dropped within a term.
Withdrawal for any term within the Masters of Education programs:
* Prior to the first meeting of the term – 100% of that term’s tuition
* Prior to the second meeting of the term – 75% of that term’s tuition
* Prior to the seventh meeting of the term – 50% of that term’s tuition
* Prior to the thirteenth meeting of the term – 25% of that term’s tuition
* Any subsequent withdrawals – $0
A Term consists of multiple courses with the same registration date, taught in consecutive order. Tuition refunds will be calculated on the Term charge only, there will be no per class or hourly rate refund. There will be no refund for an individual course that is dropped.
Tuition, Fees, and Refunds
Tuition and Fees
Tuition cost for the program is established each year. This is designed to lock in costs for the program. Current cost may be obtained from the Program Director.
| Type: | Amount: | Due: | |||||
| Per credit hour, billing rate: | $750 | Payment in full required 2 weeks prior to the start of each term. | |||||
| Graduation Fee: | $125 | Applied on term that student graduates | |||||
| Payment Plan**: | $60.00/Per Billable Term | Monthly Payment Plan | |||||
**Students must log into MyJudson to establish a Payment Pan, per term.
Refunds
DEFINITIONS:
- *Refund – a credit entered on a student’s account to reduce the amount of charges.
- *Drop – refers to cancellation of registration for individual classes.
- *Withdrawal – refers to cancellation of registration to all classes for a specific term.
TUITION REFUND FOR WITHDRAWAL
Students who withdraw from the University must file a withdrawal form with their Academic Advisor. Such formal notice will establish the withdrawal date. If a student withdraws without notification, Judson University will determine a withdrawal date.
TUITION REFUND FOR DROPPING A CLASS
- If the drop occurs before the begin date of the dropped class, the cost of the dropped class will be refunded at an effective hourly rate from the program.
- If the drop occurs on or after the beginning date of the dropped class, no tuition refund will be issued.
- Dropped classes may be rescheduled and will be billed at an effective hourly rate.
Tuition, Fees, and Refunds
Tuition and Fees
Tuition cost for the Master of Business Administration program is established each year. This is designed to lock in costs for the program. Current cost may be obtained from the program Director. This includes the Campus Technology Fee.
| TYPE: | AMOUNT: | DUE: |
Per credit hour, billing rate: |
$750 | Payment in full required 2 weeks prior to the start of each term |
| Graduation Fee: | $125 | Applied on term that student graduates |
| Payment Plan **: | $60.00/Per Billable Term | Monthly Payment Plan |
**Students must log into MyJudson to establish a Payment Plan, per term.
Refunds
DEFINITIONS:
- *Refund – a credit entered on a student’s account to reduce the amount of charges.
- *Drop – refers to cancellation of registration for individual classes.
- *Withdrawal – refers to cancellation of registration to all classes for the program.
TUITION REFUND FOR WITHDRAWAL
Students who withdraw from the University must file a withdrawal form with their Academic Advisor. Such formal notice will establish the withdrawal date. If a student withdraws without notification, Judson University will determine a withdrawal date. Refunds will be granted per the following schedules:
TUITION REFUND FOR DROPPING A CLASS
- If the drop occurs before the begin date of the dropped class, the cost of the dropped class will be refunded at an effective hourly rate for the program.
- Dropped classes may be rescheduled and will be billed at the effective hourly rate.
- A fee of $30 is charged when dropping and/or adding a class.
If the drop occurs on or after the beginning date of the dropped class, no tuition refund will be issued.
The cost of the class is calculated using the effective hourly rate as described above.
Tuition, Fees, and Refunds
Tuition and Fees
Tuition cost for the Master of Arts in Ministry Leadership (MA ML) program is established each year. This is designed to lock in costs for the program. Educational Resources are provided by the University. The tuition cost is $26,500** for students entering or re-entering the program..
| TYPE: | AMOUNT: | DUE: |
| Tuition (Five Billing Periods): |
Billing Periods 1-4: $5,000 Billing Period 5: $6,500 |
Payment in full due Fall 2019 – Aug. 1; Spring 2020 – Jan. 1; Summer 2020 – May 1; Fall 2021 – August 1; Spring 2021 – January 1 |
| Registration Deposit: (non-refundable) |
$100 | Required deposit for course registration, applied to tuition |
| Graduation Fee: | $125 | Applied on term that student graduates |
| Payment Plan Fee | $60/Per Billable Term | Monthly Payment Plan – Automatic payment required |
**This total includes the Israel Experience, the Chicago ministry visit, Bible software, as well as housing and food for all on-campus face-to-face sessions.
Tuition is subject to change without notice.
Refunds
DEFINITIONS
- *Refund – a credit entered on a student’s account to reduce the amount of charges.
- *Week – a calendar week.
- *Drop – refers to cancellation of registration for individual classes.
- *Withdrawal – refers to cancellation of registration to all classes for the program.
TUITION REFUND FOR WITHDRAWAL
Students who withdraw from the University must file a withdrawal form with their Academic Advisor. Such formal notice will establish the withdrawal date. If a student withdraws without notification, Judson University will determine a withdrawal date. Refunds will be granted per the following schedules:
TUITION REFUND FOR DROPPING A CLASS
- If the drop occurs before the begin date of the dropped class, the cost of the dropped class will be refunded at and assumes the student has returned all Education Resources in an “Unused/New” condition. Educational Resources Materials for a dropped course are subject a replacement if they are not returned or not considered in an “Unused/New” condition.
- Dropped classes may be rescheduled at a future date and will be billed at the current academic year’s hourly rate.
If the drop occurs after the beginning date of the dropped class (see exception below), the refund will be calculated based upon the following schedule:
- After 1 night of class = 75% Refund of cost of this class
- After 2 nights of class = 50% Refund of cost of this class
- After 3 nights of class = 25% Refund of cost of this class
- After 4 or more nights of class = 0% Refund for cost of this class
- EXCEPTION: There is no refund for the first course in the MLM program if it is dropped after it has started. Since the first course includes billing for the Israel trip, the university will refund in accordance with the trip cancel and refund policy.
The cost of the class is calculated using the effective hourly rate as described above.
WITHDRAWAL FROM THE MA ML PROGRAM
Generally, if the Withdrawal occurs before the beginning of a billing period, there will be no cost for that period. If the withdrawal occurs after the beginning date of the first class of the billing period, the refund will be calculated according to the DROPPING A CLASS process.
TUITION AND FEES
TUITION
Tuition for students in the Doctor of Education in Literacy includes the cost of books and data analysis programs, three-year memberships in the International Literacy Association (ILA) and the Literacy Research Association (LRA), Three-year subscriptions to Reading Research Quarterly and Journal of Literacy Research, cohort trips to the ILA and LRA national conference (including registration, transportation, and hotel expenses), and the university technology and commencement fees.
Tuition for students in the Doctor of Education in Educational Leadership and Policy Studies program includes the cost of books and data analysis programs, three-year membership in the American Educational Research Association (AERA) and the Association for Supervision and Curriculum Development (ASCD), three-year subscriptions to Educational Researcher, Educational Leadership and one additional journal of choice, cohort trips to the AERA and ASCD national conferences (including registration, transportation, and hotel expenses), and the university technology and commencement fees.
Tuition payment options are outlined below:
- Annual Payment – Four equal payments due on May 1st each year of doctoral study. Total Cost: $46,200.
- Per Billable Term – Eight payments over eight terms with the first payment due May 1st and all other term payments due July 1st and January 1st. Total Cost: $46,200.
- Payment Plan (Payplan) – To pay monthly, a payment plan may be set up each semester. A $60 Payplan application fee is assessed for each Payplan set up. Students interested in learning more about Payplan should contact Student Accounts at 847-628-2055 or [email protected]. Total Cost: $46,200 + Payplan fees.
Tuition for students in the Doctor of Education in Computer Science program includes the cost of books and data analysis programs, as well as the university technology and commencement fees.
- Per Billable Term – Payments due at the start of each academic term (Spring – January 1, Summer – June 1, Fall – September 1). Total Cost: $11,250 per academic year
- Payment Plan (Payplan) – To pay monthly, a payment plan may be set up each semester. A $60 Payplan application fee is assessed for each Payplan set up. Students interested in learning more about Payplan should contact Student Accounts at 847-628-2055 or [email protected]. Total Cost: $11,250 + Payplan fees (per academic year)
Graduate students who receive employer tuition reimbursement from his/her district or the government should contact Linda Newman in Student Accounts at 847-628-2055 or [email protected] to discuss their specific situation and how best to manage the student account. An additional fee may apply.