Part-time University Adjunct Faculty Payroll Coordinator

Position Title:  Part-time University Adjunct Faculty Payroll Coordinator

Classification: Part-time, non-exempt

Date: September 11, 2024

Essential Functions:

  • Receive notification of new approved full-time or adjunct faculty from the Chief Academic Officer’s Office
  • Create a personnel file for new faculty members to be housed in the HR/Payroll Office
  • Coordinate the hiring process of new faculty with the Department/Division Chair so that all necessary hiring forms are completed and on file, beginning with a background check. These steps are completed electronically. I-9 eligibility documentation needs to be presented in person to the payroll department with original documents.
  • Input all information into the J1/ADV and system for work and faculty records so that email credentials are created by the IST Dept.
  • Create adjunct agreements for traditional undergraduate (by semester) & non-traditional undergraduate and graduate programs (by month), according to requests received from each department campus wide.
  • Work with the Administrative Assistant for the non-traditional programs, to make sure adjunct instructors are not scheduled to teach more total load hours/work hours (9 courses/27 credit hours) than are allowed per any 12 month look-back period.  This is particularly critical for adjuncts who teach in both our traditional undergraduate programs as well as the non-traditional programs.  These hours should be coordinated on the front end between departments.
  • Send adjunct and faculty overload agreements electronically to the CAO and adjunct instructor/faculty member using AdobeSign software. Keep a pending payment folder by month once the agreement is returned.
  • Communicate via email payment requirements/installment payment schedule for traditional undergraduate semester.
  • Before each payroll cycle, verify that all final grades are entered in J1 as well as verify that attendance has been entered in ELearn for each meeting date of a non-traditional course before including completed agreements for payment in the next payroll cycle. The attendance entry requirement affects Financial Aid for non-traditional students.
  • Process the semi-monthly payroll for FT salaried faculty and adjunct one-time (commission) payments using the Insperity system.
  • Manage updates in the J1/ADV and Insperity systems for full-time faculty for each new academic year if necessary; this includes title changes, salary increases, etc.
  • End work records in J1/ADV and Insperity when either FT Faculty or adjunct faculty leave the university.
  • Respond to faculty/adjunct questions as they arise.
  • Complete the faculty portion of the annual IPEDS report and provide other faculty/adjunct reports as needed.
  • Process employment verifications for any past/current employee.
  • Oversee the process with employees working from other states.
  • Be a back-up to the Payroll Specialist when she/he is gone.
  • All other tasks as directed by supervisor.

Supervisory Responsibility: Not a supervisory position.

Required Education and Experience:

  • Preferred associate degree.
  • 3 to 5 years payroll experience.
  • Technical skills including user knowledge of items like Microsoft Word, Excel, Power Point, and Outlook.
  • Independent, reliable with good communication skills.
  • Excellent oral and written communication skills.
  • Support the mission and goals of the University and respective department.
  • Promoting a positive, Christ-centered work environment.

SALARY & BENEFITS:

  • Salary is commensurate with education & experience.

If you are interested in applying for this position, please follow this link:

https://judsonu.isolvedhire.com/jobs/1300806-332089.html